International Students - PhD Graduates Stream
Find more detailed information in the following subsections:
Obtaining the Forms
The Nominee Application Form is available for free download on the OINP website. The form has two parts which are downloaded separately:
- Nominee Application Form for International Students – Masters and PhD Graduates (required)
- Authorizing or Cancelling a Representative Form (optional)
Detailed instructions for completing the Nominee Application Form can be found in Section 3.0 of the Application Guide for International Students – PhD Graduates.
Important: Document Translation
If a supporting document is not in English or French, the applicant must provide a copy of the document and a complete, certified translation of the document.
If the applicant is applying from within Ontario, the translations must be completed by a certified translator accredited by the Association of Translators and Interpreters of Ontario (ATIO). For more information on certified translators in Ontario, visit http://www.atio.on.ca/
If the applicant is applying from outside Ontario, the translation can be completed by any translator. However, the translation must be notarized. OINP reserves the right to require applicants to submit translations completed by a certified translator accredited by ATIO if the notarized translation is deemed insufficient by officers assessing the application.
OINP applications with translations that are not complete, certified or notarized are considered incomplete and will not be processed.
Translations that are completed by the applicant, the applicant’s representative, or other individuals with personal ties to the applicant are not acceptable in any case even if these individuals are certified translators.
The Nominee Application form must be accompanied by a number of supporting documents which help establish that the applicant meets OINP eligibility criteria. Applicants can use this checklist to ensure that they have included all of the supporting documents within their application package.
Applicants must only send copies of supporting documents unless otherwise stated. Do not submit originals of civil documents (i.e. birth certificate or passport) as the application will not be returned. Applicants are strongly encouraged to create a copy of their complete application package prior to submission.
- Click to show table of required documents
List of required documents:
Each of the following documents must be included:
Have graduated from a PhD program at an eligible publicly-funded university in Ontario and where the applicant completed at least two years of study.
Have successfully completed all requirements for the degree (i.e. have completed all course work, and successfully defended their thesis and are awaiting the conferring of their degree) at an eligible publicly-funded university in Ontario where the applicant completed at least two years of study.
Applying within two years of the date on which their PhD was granted.
If the degree has been granted:
A certified true copy of applicant’s PhD Degree granted from an academic institution in Ontario.Official transcripts submitted by the applicant as part of a complete application package must be in the original sealed envelope from the academic institution in Canada that has granted the degree.
If the degree has not yet been granted:
Official letter (on institution letterhead) from the academic institution in Ontario which will be granting the degree confirming:
- that degree requirements have been successfully completed by the applicant,
- that there are no outstanding fees to be paid by the applicant, and
- the scheduled date on which the applicant’s degree will be granted.
Official transcripts submitted by the applicant as part of a complete application package must be in the original sealed envelope from the academic institution in Canada that has granted the degree.
Have legal status in Canada (i.e. study permit, work permit, visitor record)
Copy of applicant’s entire passport
- must include all blank pages, Work Permits, Study Permits, Temporary Resident Visas, Visitor Records and/or any Canadian immigration documents or entry stamps.
- the passport must have been valid for at least two years prior to submission of the nominee application. If the passport has not been valid for at least two years (i.e. previous passport expired less than two years before the submission of the nominee application), then copies of all of the pages of the previous passport must also be included.
- the passport must be valid for at least two more years. If the applicant is unable to renew the passport prior to applying to the program, they must apply with the current passport with an explanation of why the passport could not be renewed at the time of the application.
If currently residing in Canada: a copy of current study permit, work permit temporary resident visa, visitor record and/or any other Canadian immigration document or entry stamp from principal applicant.
- Include copies of previous Canadian immigration documents (if applicable).
Intends to live and work in Ontario
A statement of intent from the applicant which states their ties to Ontario. This can include (but is not limited to):
- job offers or jobs applied/interviewed for in Ontario,
- volunteer work in Ontario,
- lease agreements for a residence in Ontario,
- professional networks, and
- personal relationships.
Other Information Required
Copy of applicant’s current résumé.
Copy of applicant’s other university degree(s), college diploma(s), transcripts and/or occupational certificates.
Copy of applicant’s birth certificate.
- Or an acceptable national document if an original Birth Certificate is not available (i.e. letter from appropriate government authority indicating why birth certificate is not available).
Copy of each dependent’s passport page showing his/her photo and personal information.
Two original photos of the applicant:
Note: Photos that are unclear or of low-quality will not be accepted.
- Dimensions: final frame size of the photo must be at least 35mm by 45mm (1 3/8” x 1 3/4”), showing full front view of the head, with the face in the middle of the photograph and including the top of the shoulders. The background of the photo must be white.
- Head, from chin to crown, must be between 31mm and 36mm (1 1/4” or 1 7/16”).
Important: Privacy and Confidentiality
Although the applicant may consider some information in the application form or the supporting documents submitted to OINP to be proprietary or confidential, any such material may be disclosed to a third party, in accordance with the applicant’s consent, and where required by law or if required of a court or tribunal.
The application fee for PhD Graduates is $1500.
The application fee is per application. The fee must be submitted with the application package, or the application will not be processed. All fees must be made payable to the Ontario Minister of Finance. Payments must be made in Canadian dollars only. No other currency will be accepted.
Check the appropriate boxes to indicate the method of payment and the amount enclosed.
Acceptable Methods of Payment:
- Money Order
- Cashier/Certified Cheque
- Postal Money Order
- Bank Draft
Please note that OINP will not accept:
- Personal cheques
- Credit card payments
- Any amount of funds other than $1500
Important: Non-Refundable Application Fees
Fees are non-refundable. The province of Ontario charges fees to partially recover the cost of administering OINP. Since the processing fee helps pay for the cost of processing applications, it will not be refunded even if the application is not successful, if the applicant withdraws the application at any stage of the process, or if the province cancels or withdraws the nomination.
Submitting the Complete Nominee Application package
Submit the completed nominee application package by mail, courier or personal delivery to:
Ontario Immigrant Nominee Program (OINP)
Ministry of Citizenship and Immigration
400 University Avenue, Ground Floor
Incomplete nominee applications will not be accepted by OINP and will be returned to the applicant.
The application may be deemed incomplete if:
- the Nominee Application Form is illegible or incomplete (all fields must be completed and questions that are not applicable should be marked “N/A”),
- the required supporting documents are not provided,
- documents requiring translation are not certified or notarized, or
- The application fee is not included in the application package or is submitted in an incorrect amount.
Application fees included in the application package will also be returned to the applicant if the application is deemed incomplete.
Applicants submitting applications in person must note that reception staff are not authorized to provide application advice or review applications for completeness. When submitting the application in person, applicants must place the complete application package in a dropbox in the reception area. Applicants will receive correspondence from OINP by mail.
The Ontario Immigrant Nominee Program (OINP) endeavours to send acknowledgement letters as soon as possible after receiving an application. Due to the large volume of applications received in 2016, it is taking longer for the OINP to acknowledge receipt. Please be advised that you will receive a letter acknowledging receipt of your application when it is reviewed for completeness. We will notify once we begin assessment of your application and once a decision is made.
We kindly request that you wait until after you receive notification that your application is in assessment before contacting the OINP to inquire about the status of your application. This will allow OINP staff to focus on processing applications.
Please note that applications to the OINP are processed on a first come, first served basis. Processing is taking longer than usual due a large number of applications in the program’s inventory. The OINP appreciates your patience as we work diligently to process the high volume of applications received.
Case-specific status inquiries must be made in writing and addressed to OINP at firstname.lastname@example.org.
Changes in Personal Information
OINP must be notified if there are any changes to the information provided on the nominee application form, including (but not limited to):
- change in immigration status (expiration or change in work/study permit)
- change in employment status (loss of employment or new employer)
- change in contact information
- change in family composition due to:
- marriage or common/law relationship
- birth of a child
- change of custody of a child
The applicant must complete the Change of Personal Information form if there are any changes to their personal information. This form can be downloaded from the OINP website. Completed forms should be submitted to OINP by mail, fax or email attachment.
Failure to notify OINP of any changes to personal information will impact the outcome of OINP and CIC applications.
Additional supporting documents may be submitted by mail, fax or email if they are related to changes in the applicant’s mailing address, contact address, accompanying dependents, designated representatives, and education, or if the additional information is specifically requested by OINP.
However, sending sensitive personal information through unsecured email channels is risky, and is strongly discouraged by OINP. Users assume the risk associated with any electronic transfer of information to OINP. OINP is not liable for any damages that may arise from interception, loss, theft or other action regarding the applicant’s personal information while in transit.
If the application is successful, the applicant will receive a Letter of Nomination along with the applicant’s (now nominee) Ontario Immigrant Nominee Program (OINP) Certificate.
Successful nominees must apply to CIC for Permanent Resident status within six (6) months of being nominated by OINP. CIC processes and approves work permits and applications for permanent residence in Canada. Extensions to Confirmation of Nomination documents will only be granted in cases where applicants can demonstrate that the deadline for applying to CIC cannot be or was not met because of mitigating circumstances.
The nominee must include a copy of the Letter of Nomination and a copy of the Ontario Immigrant Nominee Program (OINP) Confirmation of Nomination document on top of the Permanent Residency Application submitted to CIC.
As of June 20, 2015:
Due to Federal level changes to the issuance of temporary work permits, as of June 20th, 2015, OINP no longer has the authority to issue support letters for open work permits. This only applies to nominees in streams under the Human Capital Category and includes all streams that do not require a job offer.
To learn about your options for retaining legal status in Canada, see CIC’s website for information about Bridging Open Work Permit eligibility requirements.
Important: Feedback for the Purposes of Program Evaluation
OINP may seek feedback from the nominee and the employer up to 5 years after the nomination for permanent residency.
On the Citizenship and Immigration Canada website, applicants will find:
Ontario Immigrant Nominee Program gives applicants an opportunity to seek a review of the denial decision of their application. This process is called Reconsideration.
Ontario Immigrant Nominee Program’s reconsideration process is in place to provide applicants recourse to the denial of their case should they feel an error was made by the program. Written request for reconsideration must be made within 30 calendar days of the date on the denial letter and must identify what error(s) you believe was/were made in the assessment of your application. The error(s) you identify must be related to the stated reason(s) for the denial of your application.
Reconsideration requests are reviewed by an official who was not involved in the original decision and who occupies a higher position than the original decision-maker. The reconsideration decision is final.
Please note that a reconsideration request will consider eligibility at the time of the original application. A decision will not be reconsidered on the basis of a change in circumstances from the time of application submission and will not take into consideration new information or documentation that was not submitted to the program during initial application assessment. In these instances nominee applicants should submit a new application to the program. Nominee applicants submitting a new application are required to pay the application fee for the new application.